Are you detail-oriented, organized, and passionate about accuracy? We are looking for a Legal Support Specialist to join our team and play a key role in supporting legal case management processes.
Position Overview
The Legal Support Specialist will be responsible for retrieving, reviewing, and organizing legal documents from e-filing systems. This role ensures all case-related materials are accurately compiled, properly labeled, and recorded according to client and jurisdictional requirements.
Key Responsibilities
- Review pending issued summons lists to identify assigned cases
- Access e-filing portals and locate cases using client file numbers
- Navigate case dockets and retrieve required documents, including:
- Issued summons
- Complaints
- Supporting and jurisdiction-specific documents
- Download, merge, and save files according to client and county specifications
- Maintain proper naming conventions and digital filing standards
- Update case information such as assigned judges, court dates, and other relevant details
- Investigate and resolve missing documentation or discrepancies
- Maintain organized digital records for easy retrieval and audit purposes
Required Skills & Qualifications
- Strong attention to detail and high level of accuracy
- Excellent organizational and time-management skills
- Strong problem-solving and troubleshooting abilities
- Ability to handle multiple cases and meet deadlines
- Proficiency in Microsoft Office and document management systems
- Familiarity with legal documentation and court filing systems is an added advantage
Preferred Qualifications
- Previous experience in a legal support, paralegal, or document management role
- Familiarity with e-filing systems, court portals, or legal case management systems
- Basic understanding of civil litigation processes and court documentation
- Experience working in a high-volume, deadline-driven environment
- Strong proficiency in Microsoft Excel and document organization tools
- Certificate or diploma in Law, Legal Studies, Administration, or a related field (an advantage)
- Experience with PDF editing tools (e.g., Adobe Acrobat, document merging and bookmarking tools)
- Ability to quickly learn and adapt to new systems and legal workflows
Disclaimer: All candidates are required to reside within a 19 km radius of Garden City Park. During the interview process, candidates will be asked to confirm their current place of residence. Those residing outside the specified radius must be prepared to relocate immediately.